Accounts Payable Officer | Australian Experience | Onsite

Accounts Payable Officer

Location: Clark

Schedule: Monday – Friday

Unlock your potential! At TOA Global, we are dedicated in supporting people add their potential and grow their careers in the global accounting industry. With our top-grade learning programs, multiply your competency to stay ahead in the ever-evolving accounting landscape.

Subtract the uncertainties with our winning culture of collaboration and achieve perfect balance of work-life.

About the role ….

• Daily processing of payable bank accounts bank accounts and monthly reconciliations.
• Processing purchase invoices through purchase orders and work orders in simpro, our job management system and processing all invoices via ezzybills in to xero, our accounting system.
• Weekly processing and reconciliation of credit card invoices including:
• Chasing up of employee invoices internally (including phone calls to employees)
• Calling suppliers to obtain purchase invoices.
• Weekly reporting individually to employees with credit cards of all outstanding invoices.
• Handle incoming calls through the 3CX phone system from customers, suppliers, and internal team members, providing timely and professional support.
• Weekly review of credit limits on our WEX and bunnings accounts.
• Management and prompt response of 3 x Accounts Payable mailboxes.
• Weekly supplier reconciliations and prompt processing of all outstanding invoices.
• Liaising directly with suppliers to resolve queries, including missing invoices, credit notes, and reconciliation discrepancies in a timely and professional manner.
• Setting up and processing supplier payments on a weekly basis
• Preparing payment batches for approval.
• Monthly reconciliations of outstanding purchase orders on simpro.
• Month end reconciliations.
• General ledger maintenance and reconciliations.
• Recognising discrepancies and inconsistencies in accounts payable records and solving them.
• Using your time management skills to meet deadlines.
• Cross-train with the Bookkeeper to provide reasonable coverage during leave or peak workloads, ensuring continuity of the work of the accounts team.
• Adhoc duties as and when required.

About you ….

We are looking for an A-star individual, passionate and competent with what they do and bringing the WOW with the following qualifications:

• With minimum of 3 years total working experience
• AU experience is desirable but not essential
• Personal qualities & behavioural traits
• Professional ‘can do’ attitude
• Accounts payable experience
• Proficiency in word, excel and outlook
• Experience in Xero accounting system
• Excellent communication and interpersonal skills
• Strong attention to detail and ability to prioritise workloads
• Self-starter with a strong focus on delivering high value results
• Can work unsupervised
• Ability to work under pressure and meet deadlines
• Proven organisation and time management skills
• Flexible and collaborative, willing to broaden skills to support other finance functions when required.

What you need to know ….

Benefits: Enjoy the following perks and benefits:

• The best Health and Insurance Plan (up to 50k maternity benefits; enroll your dependents, parents, or common-law partner)

• Enjoy your Tenure Recognition Program with additional free HMO dependent or Cash incentives

• An Annual Performance Review with Salary Increase

• Logging off on time for you to enjoy more personal time

• International career growth and connections

• Access to certifications and courses from Ab2 Institute of Accounting

• Unlimited cash incentives for hired referrals

• 20%-night differential and non-taxed allowances

• Having weekends off and taking up to 21 paid leave days

• A family-first culture and work-life fulfillment

• 20+ options of free coffee and chocolate drinks

• Billiards, table tennis, or foosball in our breakout room

• Exclusive TOA merchandise and fun onsite activities

• Healthy workplace near residences, malls, restaurants, and sports hubs

Shifts: Monday to Friday

Location: Clark

We live by our values to cultivate and foster growth and innovation.

BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG, ACHIEVE MORE: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement

Join TOA Global and experience the difference!

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.